Convaye – Offender Transport Details
If you are transporting an inmate to court, health care facility or other location, performing an extradition, picking up multiple inmates from your local municipalities or surrounding counties, Convaye can coordinate this effort.
Scheduling transports is the main function of Convaye which includes allocating resources, personnel, and equipment. Convaye maintains a log of
transport activity including real-time tracking of the transport vehicles, inmate pickups and drop offs, stops for health breaks and gas, and periodic driver check-ins.
There are many team members involved in the execution of a transport. There is the dispatch, communication center, drivers, and managers. Each has a specific role in the management of transports. Convaye provides a means for all team members to fulfill their responsibilities before, during and after a transport is performed.
If you are using spreadsheets, whiteboards, spreadsheets, phone calls and emails to schedule transports and communicate among all team members, you will want to see how Convaye can replace this dated technology. La Paz County, Arizona Sheriff’s Office has automated this process with Convaye and hear is what the Sheriff’s Office transport scheduling coordinator has to say:
Here are the Convaye features being used by the Sheriff’s Office and what you need to automate the scheduling and managing of prisoner transports, as well as, enable communications among the entire crew.
Dashboard is the key for quickly seeing all scheduled and active transports. From a map, calendar or report view, you can see:
- Location of active transport vehicles (map view only)
- Inmates picked up/dropped off at each stop
- Physical/verbal cautions for each inmate
- Advanced filters allow the viewing of transport by many aspects (inbound, outbound, date & time, agency)
Transports not only provides the capability to schedule and manage inmate transports; it keeps the history for easy reporting. It includes a wizard for an organized approach to:
- Selecting date & time
- Picking the vehicle to use
- Assigning transport officers
- Adding inmates, including the reason for transporting them
- Adding the pickup and drop off location for each inmate
- Reviewing the automatically generated route via a map or report
Driver enables communications between transport officers and headquarters by clicking to:
- Posting stops (including flights) with details
- Posting the prisoners picked up & dropped off
- Adding comments about anything related to the transport
- Logging vehicle mileage
- Marking the transport complete
The features listed above are the ones that are used for scheduling and completing a transport, as well as, supervising the status of transports, the following features are needed to support them:
Passengers is used to add inmates. The following information is available for each inmate:
- Demographic information so officers know who they are transporting
- Transport history to easily see details about every transport that has occurred for the inmate
- Visible to all Convaye users
Locations is used to load any place included in transports (jails, health care facility, courts, rideshare hubs, etc.). The following details are captured to aid in scheduling and completing transports:
- Contact and phone number
- Facility Type
- Map View
Agency is used to capture details about the agency. It includes:
- Address, phone number, unique agency identifier, and primary contact
- Staff who are authorized to use Convaye, their gender, email addresses, status, and roles
- Vehicles available to the agency. Details about the vehicle include, type, year, make, model, VIN, plate number, and capacity
- History is kept for completed transports
Save Money Through Ridesharing
Convaye is not just for interagency use. It is a tool for managing ridesharing between multiple law enforcement agencies (LEA). Ridesharing is not a new concept. Many LEAs have been working with each other to reduce their financial burden by sharing resources and vehicles when transporting inmates. The best example of ridesharing is the Northwest Shuttle, which is:
- A cooperative effort across the states in the American west to move prisoners expeditiously and economically from one jurisdiction to another,
- Includes more than 463 counties in 16 participating states, the corrections departments in those states, and the U.S. Marshals Service,
- Relies on participating law enforcement agencies to assist in the transporting of prisoners across regions, and
- Uses “transport hubs” where all exchange of prisoner custody occurs.
Convaye makes the communication and coordination between LEAs a lot easier and more efficient. Via Convaye’s map or report features, it is easy for one agency to see if another agency might just be traveling past a jail where a wanted prisoner needs extradition. Before making a call, an agency can see if there is room in the transport vehicle, the number of officers in the vehicle, and make sure no rules regarding which prisoners can be transported together are violated.